dataEssence...the software product of choice for flavour, fragrance and essential oils companies worldwide!

dataEssence works in 3 key business areas – R&D, Sales & Marketing and Business Systems.

You create, and let dataEssence do the rest...

Formulations & Regulatory

Key Features & Benefits:

• dataEssence provides the essential tools to address the needs of the formulator and to develop and maintain your formulations.


• The automated regulatory calculations and associated documentation will be especially appreciated by those of your staff who currently produce these manually.


• GHS/CLP, IFRA & FEMA Compliance


• Create Safety Data Sheets (SDSs), IFRA Conformity Certificate's, Allergen Analysis and Ingredient Declarations, Labels.


• Automated calculation of status for formulations, e.g. “is it organic?”.


• Saves time and improves accuracy by helping perfumers, flavourists and formulators to develop new formulations.


• Enter and manage the stock codes required for use in raw materials and your formulations; keep thousands of formulas in a compact, easy to search system, with lots of user friendly tools to help manage your raw materials, ingredient lists and complex formulations.


• Create and manipulate multi-level formulations.


• Track the development process with full formulation history.


• Virtual formulae, for use when the mixture is not the sum of it's parts, for example “process formulations” and spray drying.


• Rationalise and consolidate your formulations for efficient compounding.


• Provide the total cost per kilogram, whatever the total of the items.


• Where a formulation is used as a base or a solution, it can be flagged and will remain intact.


• Reports, including trial works orders, specification sheets.


• Automated calculation of status for formulations, e.g. “is it organic?”.


• User defined formulation screening scenarios.

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dataEssence provides real benefits in the initial part of the sales cycle by managing the sales projects / briefs and recording the submissions to clients.

Applications and Evaluations

As formulations are developed and tested your company is building a vast library of fragrances and flavours supported by test data, which you can search when answering briefs.

Key Features & Benefits:

• The Applications and Evaluations module allows you to and record a formulation's characteristics when used in a variety of applications or at different levels of concentration.


• Valuable management information is available to help in planning and managing your business.


• Search based on many criteria including: cost, application area and characteristics.


• Fragrance / flavour profile with primary and secondary characteristics.

Briefs and Submissions

All sales activities start with a customer brief which will be the result of either direct or indirect sales activity, or from existing customers.

Key Features & Benefits:

• Record details of your customer's Brief / Project requirements.


• Comprehensive search of your fragrance or flavour library to assist in answering a Brief or Project ("have we created something similar before ?").


• Duplicate work is avoided and business opportunities are not missed.


• Brief / Project reports for management control i.e. Briefs / Projects received, answered or outstanding.


• Record customer feedback against your submissions.

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The primary objective of the business systems modules is to provide your business with the management information and operational tools necessary to satisfy your clients' needs in the most profitable and productive way and comprises of the following modules;

Key Features & Benefits:

• Individual price list for each customer with the ability to record the customer’s own coding and descriptions.


• Multiple prices can also be recorded for each product to reflect any special terms or quantity breaks negotiated.


• Automated generation of the appropriate batch and stock transactions.


• Optional sales contract orders.


• Optional back to back sales and purchase orders.


• Full and part deliveries.

Key Features & Benefits:

• Control over who you supply, with which products and at what prices.


• Multiple delivery addresses per customer.


• Multiple negotiated prices per material or product sold per customer.


• Multiple customers for any material or product.


• All client documentation, including safety data sheets and specifications, will accurately reflect client codes and descriptions and can keep the formulation codes confidential.


• Export invoices and credit notes to external accounts system (Optional).


• Comprehensive viewing of relevant management information including Sales History for Each Customer, Full Stock Details and Alternative Customers.

Key Features & Benefits:

• Control over who supplies you with which raw materials and at what prices.


• Multiple prices per material or product bought per supplier.


• Records the suppliers’ stock code in addition to the dataEssence stock code.


• Automated generation of the appropriate batch and stock transactions.


• Full and part deliveries.


• Recording of added delivery costs on receipts.


• Reflection of added costs in batch costs.


• Purchase order returns for unacceptable deliveries.


• Comprehensive viewing of relevant management information including Purchase History for Each Supplier and Alternative Suppliers.

Key Features & Benefits:

• Create Works Order’s either back to back against Sales Order items or for stock.


• Display or print a Trial Works Order to show the quantity of each stock item required for manufacture to indicate any potential shortages.


• Rationalise and consolidate your formulations for easy compounding.


• Any special mixing or safety instructions are clearly printed on the Works Order.


• Automatic adjustment for yield quantities – total or Works Order items.


• Packaging details and comments on each Works Order.


• Optional expansion of bases & sub formulas within Works Order’s.


• Optional automatic generation of auto production instruction file.


• Automated generation of all the appropriate batch and stock transactions.


• Automatic adjustment transactions for over/under manufacturing and yields.

Key Features & Benefits:

• Management of Stock at Batch level for raw materials and mixes


• Control of Stock at Drum level (Optional)


• Key identification codes for each batch, user input (or automatically generated)


• Date when the batch was received or created


• Expiry date


• Sundry transactions (in, out and transfer)


• Quantity In, Out (Optional; and In QC, )


• QC test results against each batch


• Certificate of Analysis


• Comprehensive stock and batch traceability


• Multiple warehouse locations (Optional)


• Comprehensive viewing of relevant management information including Stock Valuation, Out of Stock and Stock Transaction History.

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Translation

Multi language capability; our module interfaces with the Microsoft Translator API so you can fully translate your SDS & Labels into over 50 languages. When a document is translated, if no translated phrases already exist in the database, dataEssence sends the phrases to the Microsoft Translation service to be translated. The translated phrases are then used in the relevant documents and stored in the dataEssence database so they can be used again in future, removing the need to re-request translations. Additionally, the stored phrases can be edited should the translated phrase need changing.

Accessories

These add-on's and custom modifications enhance the mainstream dataEssence modules and cover such diverse areas as automated reporting, stocktake and data backup to add value to your dataEssence solution.

System & Utility Manager

The System and Utility manager provides controlled access to the following features:

• View current system users and system log of all key actions within dataEssence.
• Edit System and user parameters.
• Maintain regulatory, security and support tables.
• Setup and run automated reports.
• Update foreign currency costs based on exchange rates.

Backup Manager

Powerful yet easy to use backup & restore system providing single click full backups and restores of the dataEssence database. An essential addition to the system, so you can be confident that your precious data is safely backed up in the event of a problem.

Let us know what systems you currently have in place, so we can better understand your specific business needs and provide you with the best solution to address these requirements.

To find out more about dataEssence and how it can benefit your flavour, fragrance or essential oil business please call us on 0118 929 8216, or email us at [email protected]

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